8400 Old Redwood Highway Windsor, Ca
95492 • Phone: 707 837-7620 • Fax: 707 837-7622
• E-mail: email@example.com
The hours requested for use of the facilities
should include time for any of the applicant’s special setup and cleanup
needs (e.g. decorations, caterers, and bands). For example the Main Hall
rents for an 8 hour period, all activities must take place inside that 8
hour period. Individuals associated with the event will not be allowed to
enter the facility before the time indicated. All individuals associated
with the event must vacate the facility by the indicated ending time. NO
EVENTS CAN EXTEND BEYOND 12 midnight, unless pre arranged with the Center Director. Delivery of supplies or equipment will not be accepted at The
Center prior to the indicated beginning time on the contract. If the event
goes beyond the scheduled hours, the applicant will be charged $200 per hour
overtime. If the applicant desires to change the hours of the function, The
Center will attempt to accommodate the request however, The Center reserves
the right to deny such changes.
A requirement of occupancy of the Mary Agatha
Furth Center facilities is that the applicant maintain in full force and
effect, during occupancy of said facility, the following coverage: Minimum
Limits of Liability for $1,000,000. Verification of coverage shall be a
Certificate of Insurance showing limits of insurance, indicating coverage
for use of the Mary Agatha Furth Center on date(s) of event and shall
include as ADDITIONAL INSURED:
“The Roman Catholic Bishops of Santa Rosa-a
sole corporation; The Roman Catholic Welfare Corporation, Our Lady of
Guadalupe Church, and Mary Agatha Furth Center.”
If Alcohol is being
served or consumed at the event, the policy MUST include Liquor Liability and that needs to be specified on the policy certificate. Certificate of
insurance can be provided as a rider to a business/commercial policy for
businesses sponsoring an event. If we receive a certificate that does not
have the proper language, we will charge a $20 administrative fee to contact
the client or insurance company and request the proper language.
parties must Purchase insurance from The Mary Agatha Furth Center (Gallagher
Insurance - Please inquire about price quotes and information).
Red Fruits and Punches (Strawberries
and Raspberries, etc…) stain the carpet if spilled and are not allowed. If
they are served and stains occur, the client will be billed for the cleaning
and repair if needed.
Kitchen Use and Clean-Up: It is the responsibility
of the Event Producer to make sure the kitchen is cleaned in the allotted
time on the contract. Failure to fulfill this requirement will result in
forfeiture of your deposits.
Alcohol Use: Serving Alcohol to the public
in a public facility has serious responsibilities. It is different than
serving alcohol in your home. If you serve alcohol to your guest, you will
be required to follow all of our rules. Failure to do so will result in
your event being terminated and loss of deposits.
The payment of all fees listed on the Room
Rental schedule must be made at least 120 calendar days in advance of the
scheduled event. Failure to meet this deadline may result in cancellation of
the contract and forfeiture of any payments and reservation deposit.
Payments must be made in one of the following forms: Certified Check, Money
Order, Organizational Check, Personal Check or Cash. There is a $500 dollar
booking and reservation security deposit required with an application to
reserve the Main Hall for an event.
A $200 deposit is required for rental
of a classroom. Deposits are required for all events regardless if they
are private events, business related events and/or non-profit events. This
deposit shall be used to secure the date, to cover additional fees for
damage to the facility or equipment, for additional cleanup needs, or for a
per person charge for additional guests. There is an additional $500 damage
and security deposit required for events where the kitchen is being used.
An applicant’s additional liability shall not be limited to the amount of
deposit. The cost for all damages, replacements and additional custodial
hours will be deducted from the reservation deposit. If this total cost
exceeds the amount of the deposit, the applicant will be billed the
additional amount. If the applicant refuses or fails to pay, legal action
may be taken. Please allow three to four weeks for the return of the
reservation deposit. Deposits are not refundable for events cancelled less
than 120 days prior to an event. If an event is canceled after a contract
is signed, there is a $200 administrative fee.
The applicant can only set up and decorate
during the times of rental on the contract. All supplies and decorations
must arrive with the applicant and be removed when the applicant leaves. The Furth Center cannot store any supplies and decorations. Decorations and
supplies that are left at The Furth Center will be disposed of with in 24
hours unless arrangements are made. The applicant will follow all fire and
safety requirements including fireproofing flammable materials, adhering to
fire lanes and isles, not blocking fire access, and not engaging in any open
flame. The Center must approve use of candles for table decorations prior
to the event. Candles must be enclosed in a hurricane type lamp. No items
may be attached to the walls without approval. Only approved tape or putty
can be used. No nails, pushpins, staples or other similar types of objects
are allowed. The Center reserves the right to keep all prior facility
decorations in place. All setups and/or decorations are the responsibility
of the applicant. The removal of setups and/or decorations is also the
responsibility of the applicant. The Center must approve all decorations in
advance. NO decorations can be attached to the walls. Helium balloons must
be anchored. Some decorations may require fireproofing. The applicant must
leave the building restored to its original condition. All applicants must
sign the Hall Cleanup Checklist at the end of the event
Set Up Policy Day
Before: Special Note
We allow an Event to set up the day before (M-F) from 5 pm to 8:30
pm at no charge if there are no events scheduled. If there is
an event scheduled, they can not set up and need to rent additional hours on
the day of their event. If an event sets up the day before at no charge and
exceeds the 3.5 hours, or goes past 8:30pm, they will be charged the
Overtime rate. If an event wishes to secure the day before (to make sure it
is not rented out) they can do so for a $500 fee. This is set up only,
between the hours of 12 noon and 9 PM, and not an event day. This policy
can change at any time.
The kitchen is available to rent at $30 per
hour. The kitchen has stoves, ovens, microwaves, refrigerator, freezer, and
sinks available for use. Utensils such as glasses, dishes, etc. are
available at an additional charge. All caterers must be approved in advance
by The Center. Events using family or friends as caterers must present a
list of names to The Center for approval. If the event is open to the
public, one member of the catering group must have the necessary Food
Industry Health Permit. The applicant or caterer is responsible for
restoring the kitchen to its original condition and returning all equipment.
All users must sign the kitchen clean-up checklist at the end of the event
acknowledging they have cleaned the kitchen to the facilities
specification. If anything is missing from the kitchen, the event will be
charged a fee for the replacement cost. If the kitchen is not cleaned
properly the facility will hire additional staff to clean the kitchen and
deduct the costs from the deposit. For example, if the floor is still greasy
after it has been mopped, it will need to be mopped again and again to
remove the grease. The renter will be provided an all purpose cleaner, 2
rolls of paper towels and 2 sponges, and mop and bucket for cleaning.
Additional supplies are the responsibility of the renter.
dumping of grease in the drains. If it is suspected that the individuals
using the kitchen have dumped grease down the drain, the deposit will be
used to have the lines cleaned.
All use of alcoholic beverages must be
approved. Groups serving alcoholic beverages for sale will conform to The
Centers rules and regulations. Events are limited to serving alcohol for no
more that five hours. The furnishing of alcoholic beverages must terminate
one hour prior to the end of the function; e.g., if the function begins at 8
p.m. and ends at 11 p.m., the sale or furnishing of alcoholic beverages
shall terminate at 10 p.m. If a police problem arises, the function can be
terminated immediately. All groups using alcohol must sign and abide by the
Alcoholic Service and Policy Form. Insurance policy MUST include Liquor
Liability which needs to be noted on the certificate. No additional
alcohol may be brought onto the property and in the building with out the
permission of the Event Supervisor
Once an application (with deposit) is
approved and full event costs are estimated, a payment of 50% of the
contract fee must be made to activate the contract, and to receive a copy of
the signed contract. The balance of the contract is due 120 days in advance
of the event. If an event is not paid in full 120 days prior to an event, The Mary Agatha Furth Center has the right to cancel the event and retain
the deposit and all partial fees paid. There is no refund of fees for
events cancelled less than 120 days before an event.
Only the contracting
party can pay fees for the contract. No third party payments will be
accepted unless other arrangements have been made. The person who signed the
contract, and paid in advance of the event must arrange for and approve all
additions to the contract. Contracts that are based upon a per person
charge, are subject to a physical count by the Event Supervisor. Final
billing will be based upon this count. Final payment of additional
services must be received prior to refund of security deposit. Unpaid
balance will be deducted from the deposit.
If the nature of the event changes or if the
number of guests changes, the center staff must be notified at least three
working days in advance, and, if necessary, fees will be increased in
accordance with applicable rates. The event supervisor has the authority
to limit the attendance of an event to the amount listed on the contract.
If the attendance at an event exceeds the approved number, the event
supervisor may ask the event producer to reduce the number to the approved
amount, or cancel the event.
If an event is cancelled after a contract is
signed, but before 120 days of the event, there is a $200 fee (security and
booking deposit) to cancel it. If an event is cancelled within 120 days of
the event the renter will forfeit all fees and deposits. If the hall is
subsequently rented, then fees paid will be returned except for the
cancellation fee of $200 dollars.
An event may be terminated for failure to
observe any rules or regulations, or when the facility is needed for
emergency purpose. Fights, vandalism, or unacceptable behavior occurring
during an event shall cause immediate termination/cancellation of the event
by The Center, with no refund of fees. Any publication of the proposed
activity that occurs prior to the permit being granted is prohibited, and
may cause the event to be denied. Events that exceed the building capacity
may be immediately canceled with no refund of fees. If incomplete or
incorrect information regarding either the nature of the event or the
expected number in attendance is given, The Center may immediately cancel
the event with no refund of fees. Not being in possession of their contract
or their ABC license, if applicable, may also result in the immediate
cancellation of the event with no refund of fees. The staff representative
of the Mary Agatha Furth Center must have access to the event at all times
or the event will be terminated immediately.
The Center will require adult chaperons for
youth activities. A list of these chaperons must be submitted to The Center staff at least five working days prior to the event and must include each
chaperone’s address and phone number.
The Center will require that an applicant hire special security for each event.
Generally the Mary Agatha Furth Center requires one security guard for every
one hundred guest attending the event at The Mary Agatha Furth Center. The
Furth Center reserves the right to require additional security for events
when deemed appropriate. Factors include amount of alcohol being served,
and nature of the event. A copy of the contract with the Security Company
must be submitted to and approved by The Center at least one week in
advance. Any damage or loss to the facility or equipment is the
responsibility of the applicant. The applicant shall be held liable for the
costs of restoration or replacement of damage or loss.
will monitor area to enforce “ticketed entrance only.” This includes
everyone; guests, parents, etc. Security Personnel checks to make sure that
no outside beverages, weapons or other unnecessary items are brought in.
Security Personnel enforces NO in/out policy. Anyone leaving the party will
not be allowed to return. Security Personnel will monitor all gates,
parking lot and other entrances to The Center (kitchen, back stage etc.).
Security Personnel will monitor the bar and bar area. One security will
remain in the bar area to make sure there is no underage drinking or over
indulgence by guests. It is important to check identification when there is
a question regarding age.
My signature below signifies that I agree to
abide by all of the conditions of the Terms and Conditions, the
Application/Contract, the Use Policy, and of any permit issued - based on
this application. I have received and been informed of fees and charges
related to the specific activities. I also agree to pay to the Mary Agatha
Furth Center the costs The Center may incur as a result of any failure to
comply with all of these conditions, including damages due to failure to
vacate the premises in a rentable condition.
Download this form as a
pdf file and fax it to us.
Mary Agatha Furth Center -
Director Mark Morrisette
8400 Old Redwood Highway,
Windsor, CA 95492
(707) 837-7620 (707) 837-7622 Fax